Embedding accessibility tools into your workflow: a practical worksheet

Accessibility often depends on individual awareness: Someone remembers to check contrast. Someone tests with their keyboard. Someone flags an issue in review.

That effort matters. But it is fragile.

In practice, sustainable progress usually comes from smaller structural shifts. And when accessibility becomes part of existing workflows, it requires less effort to maintain.

This worksheet helps you look at where accessibility already exists in your workflow and strengthen it through small, practical adjustments. The goal is not to overhaul everything, but to make accessibility easier to sustain as part of everyday work.

You can complete it on your own as a reflection exercise, or use it with your team to guide a focused conversation. Even working through one section together can surface practical next steps.

What this worksheet helps you do

• See where accessibility is supported by process and where it relies on memory or individual effort

• Identify an area that could be improved with a small adjustment

• Plan one realistic action you can take in the near term

• Anticipate barriers and think through how to reduce friction

• Move from good intentions to repeatable habits

The focus is to make accessibility part of how work gets done, not something separate that sits alongside it.

Who this is for

This worksheet is designed for:

• Accessibility advocates working within product or digital teams

• Designers, developers, QAs and content specialists who want to embed accessibility into their daily work

• Public sector and government practitioners navigating layered processes

• Anyone who wants to make steady progress without waiting for perfect conditions

You do not need authority over the whole organisation or practice to use this. It is built for people working within real constraints.

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